I) On Simultaneous Translation (ST) Services

• Concentrate sessions requiring translation within the lowest possible number of days

• Concentrate your translation sessions in the lowest possible number of rooms

• Consider periodic break-times of at least 15 minutes intercalating translation sessions

• Provide interpreters with previous information

• Give interpreters Internet access from their booths

• Avoid requesting interpreters at the last minute

• Provide your ST vendor with your event’s program

• Remember that ST providers often hire the same interpreters

• Providers remunerate interpreters per day of work, not per hour

• Choose an ST provider who hires only “local” interpreters

II) On ST Equipment Rental Services

• Public Address (PA) system required

• Provide ST receivers to your speakers and microphones to your attendees

• Concentrate your sessions requiring interpreting in the lowest possible number of days

• Concentrate your interpreting sessions in the lowest possible number of rooms

• Providers remunerate AV/ST technicians per hour, not per day of work

• Hire only “local” technicians

• Ask your attendees if they intend to resort to ST during your event

• Keep a record of the number of receivers being used by attendees

• Check carefully conditions appended to quotes

• Avoid signing off on a quote too soon

• Ask your provider if the fee in your quote will be the one appearing on your invoice